Electrical and Computer Engineering

STUDENTS ON PAYROLL

International Student Information

Setup

The following steps are for students who have a Social Security Number (SSN). If you do not have a SSN/card you will need to complete additional steps before proceeding.

Steps for students without a SSN
  1. Complete the Personnel Information form
  2. Schedule an appointment with Bob Knudsen (robert.knudsen@utah.edu) in the ECE department to begin processing your payroll. Payroll processing can take several days/week, please plan to meet with Bob at least 1 week before your requested start date.
  3. Bring documents listed below to appointment
  4. After payroll has been set up, sign up for direct deposit through CIS

Domestic Students

Please bring any of the following options:
  • Option 1: U.S. Passport  - OR
  • Option 2: Permanent Resident Card - OR
  • Option 3: Driver's license AND Social Security Card

These are the most common documentation for students to have but is not comprehensive. See full-list of acceptable I-9 documentation options.

International Students

Please bring all of the following items:
  • Passport
  • I-94
  • I-20 (digitally signed by the ISSS office)
  • Social Security Card*
Steps for students without a SSN

Graduate students are that are employed at as an RA or TA at 20 hrs/week (.5 FTE or 100%) qualify to receive tuition benefit. Additional Graduate student benefits include the University Graduate Student Health Insurance plan subsidized at 100% and valued at approximately $2,720/year – see Graduate Subsidized Insurance Program (GSHIP).

Step Deadline/Time
1. Complete the Tuition Benefit form. By end of the 1st week of the term
2. Graduate Advisors will enter the form information into the Tuition Benefit Program (TBP) system.

New hires must be added to payroll before being entered into TBP system (see steps above)

 1-2 days
3. The TBP system will send an email to you.

  • Open the email and verify that the entered information is correct (TA vs RA, health insurance preference, etc.). If it is incorrect, please contact a Graduate Advisor.
  • Confirm or “sign”
 ASAP
4. Once information has been confirmed/signed the TBP will implement the coverage to your bill. Tuition will be adjusted at midnight on the day you approve the tuition benefit email. Next day
5. Tuition is due on the add/drop deadline (end of the 2nd week of the term). Tuition and fees that have not been paid by the deadline will incur a $75 late fee and result in a hold placed on the student’s account that will need to be resolved prior to registering for credits for the next semester. If the late fee is due to a delay on the part of the department please let the Graduate Advisors know to submit a late fee waiver. Tuition Deadlines by Term

FICA (Social Security) Taxes Exclusion Requirements:

  • Undergraduate students must be: Enrolled and registered for 6 or more credit hours in the current semester at the University of Utah AND Employed at the University of Utah as a part-time employee assigned to work less than 30 hours per week in a positionnot eligible for benefits. (Total FTE can’t be over .74)
  • Graduate students must be: Enrolled and registered for 3 or more credit hours in the current semester at the University of Utah AND Employed at the University of Utah as a part-time employee assigned to work less than 30 hours per week in a position not eligible for benefits. (Total FTE can’t be over .74)
  • If a student works at the University of Utah during the summer semester, they must be enrolled and registered at the University of Utah as a student for the above stated credit hours during the summer semester in order to qualify for Student-Employee FICA exclusion.
  • If you are a foreign visitor, you might be qualified for FICA exemption under your visa status. Please consult with the Tax Service Office.

To apply for this exemption, students must complete the relevant form available from the payroll office at 411 Park Building. A form must be filled out each semester to keep the exemption in effect.

GLACIER - International Students

When you receive an email from Tax Services, set up your correct tax status with GLACIER as soon as possible.

Employees are required to enter information into GLACIER and submit the required forms and documents to the Tax Services Dept. within 7 days of receiving the email from support@online-tax.net (this is not spam). Otherwise, the maximum amount of tax will be withheld from their paychecks.

Questions about taxes or how to withhold/file?

Contact or visit the Financial Wellness Center

Additional Information for Graduate Students

General Tuition Benefit Policies

  • Students on tuition benefit are required to enroll in a minimum of 9 credits
  • After students have completed their PhD proposal exam they may enroll in only 3 credits of thesis research and qualify as full-time status (international included)
TBP Guidelines

Tuition Benefit does NOT cover

  • 12 or more credits taken in a term
  • Withdrawn courses – students will be billed for these credits prior to the next term. If a student withdrawing from a course/credits causes them to go below the minimum enrollment levels they will be charged the full cost of tuition for that term
  • Undergraduate credits (1000-4000 level courses)*
  • Re-taken courses*

*Courses that can count towards your total minimum course registration (9 credits), but will not have their tuition covered:

Tuition FAQs

Payment Breakdown

Charge Description
 Notes
Base Tuition Covered by Tuition Benefit Waiver if employed at as an RA or TA at 20 hrs/week (.5 FTE or 100%)
International Student Surcharge It is the student’s responsibility to pay this (International Only)
Engineering Differential Tuition* 100% TA: It is the student’s responsibility to pay this

100% RA: Covered by faculty grants

50/50 TA/RA: Only 50% of differential tuition will be covered by faculty grants, the other half will be the student’s responsibility to pay
Mandatory Fees Covered by Tuition Benefit Waiver
Thesis Per Hour Tuition Covered by Tuition Benefit Waiver
Non-Thesis Per Hour Tuition Covered by Tuition Benefit Waiver
Late Fee
 Tuition and fees that have not been paid by the semester add/drop deadline will incur a $75 late fee and result in a hold placed on the student’s account that will need to be resolved prior to registering for credits for the next semester. If the late fee is due to a delay on the part of the department please let the Graduate Advisors know to submit a late fee waiver.

What is Differential Tuition?

All students,will be charged an additional $91.84 per credit hour for credits taken in graduate courses (6000+ level courses) in the College of Engineering. Differential tuition is a charge that Universities add to the base tuition to help cover the costs of programs that are expensive to administer.  Course differential tuition fees go towards the listed department to fund curriculum and teaching assistant salaries.

Differential tuition is considered outside of base tuition fees and is covered by the student.

If your tuition benefit hasn't been applied it might be for the following reasons:
  • You're not setup on payroll - this is important for new students or students coming back from a leave of absence/hire to verify
  • We are waiting on your PI to get us billing information to put into the TBP system
  • You haven't confirmed/signed the TBP form - check your email
  • Your tuition is being paid through a grant/fellowship and have additional steps you need to take

Health Insurance FAQs

All eligible University of Utah students, graduate and undergraduate, can enroll in a student health insurance plan serviced by United HealthCare Student Resources – see plan description

Students may also enroll in a private plan not offered through the University, although international students who purchase a private plan will be required to complete a waiver process and the coverage purchased must fulfill certain requirements in order for the waiver to be approved. Visit the Student Health Center website or contact Kerry Hill for more information.

United Healthcare FAQHealth Insurance InfoGSHIP FAQ

Graduate Subsidized Health Insurance Plan (GSHIP)

To qualify, for GSHIP you must be supported as a Research Assistant or Teaching Assistant through tuition benefit. GSHIP includes health insurance through United HealthCare Student Resources, and dental and vision insurance through Educators Mutual. Coverage for dependents is not subsidized.

If you are eligible for the subsidized program, do not complete your own enrollment with the insurance carrier. The Graduate School will complete your enrollment and pay the premium directly to the carrier.

Students who are not eligible for the subsidized program, but would like to enroll in the University of Utah’s health insurance program at their own cost, should visit the Student Health Center website.

Students who wish to add dependents to their policy may do so at any time during the open enrollment period. You can begin the enrollment process by clicking on the appropriate Explore Policy link on your school’s UHCSR page. A link to enroll your dependents can also be found in My Account during the open enrollment periods.

For EMI, there is a form for subsidized grads to add dependents. Contact tuitionbenefit@gradschool.utah.edu

Please note:

  • The department does not cover dependents.
  • Health insurance coverage for dependents is not subsidized.
GSHIP FAQ

Grant & Fellowship FAQs

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Income Accounting

University of Utah Billing

Income Accounting Webpage
801-581-7344
income@utah.edu – please include name and UNID to speed up process

Graduate School

Graduate Fellowships, Awards, and Benefits

Matthew Plooster
PARK 145
801-581-6020
fellowships@gradschool.utah.edu

Graduate School

Tuition Benefit Program Administrator

LoGan Gowers
PARK 145
801 585-1372
l.gowers@utah.edu